Shred-All Policy
Human error and malicious or criminal attacks are responsible for the majority of security breaches. By implementing a policy to shred all documents, you are greatly reducing the chance that human error occurs and you are leaving nothing for criminals to steal.
ShredSmart is committed to reducing your paper usage through our E-Document Management Program. We encourage you to further reduce unnecessary physical document creation and then shred what’s left. It’s more efficient, it’s safer, and it’s more secure.
Why Implement a Shred-All Policy?
- Increase protection of your business’s and customers’ confidential information.
- Employees don’t need to make decisions about what needs to be shredded and what doesn’t.
- Reduce the risk of malicious information theft.
- Improve office organization.
- Increase productivity by saving time through simplified document disposal rules.
- Improve your compliance and stay ahead of changes to privacy rules and regulations such as HIPAA, FACTA, Sarbanes-Oxley Act (SOX) and the Gramm-Leach-Bliley Act of 1999 (GLB).
What’s Included in a Shredding Policy Procedure?
- Identify and eliminate documents that don’t need to be printed to reduce paperwork totals.
- Ask vendors for e-document programs like ShredSmart offers.
- Identify the flow of sensitive information and paperwork.
- Train your staff to understand the importance of a secure disposal plan and how to follow yours.
- Take advantage of ShredSmart’s free online staff training.
- Conduct regular audits to identify any potential security lapses in your work flow.
A Shred-All Policy is just one part of your overall document security strategy.